Legal Records Associate
Company: Williams Lea
Location: West Covina
Posted on: April 6, 2021
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Job Description:
Job description
Williams Lea is the global provider of skilled business-critical
support services to financial, legal and professional services
firms. We connect people, processes and technology to manage
documents and streamline key operational functions. -- From our
humble beginnings as a financial printer in London, to our position
today as a global outsourcing leader, our business is built a
strong heritage, great relationships and a talented team. Our 6,000
worldwide employees work onsite at clients and onshore/offshore at
Williams Lea operations providing rivaled support and helping
clients transform their support operations. With revenues of over
$400 million, Williams Lea is backed by Advent International, one
of the largest global private equity investors. -- Williams Lea is
hiring for a Records Associate to work Monday to Friday 8:00 am to
5:00 pm! -- The candidate for this Records Associate position will
be responsible for delivering exceptional customer service to our
clients within a corporate law firm environment. Work requirements
include file creation, labeling, retrievals, transfers,
destruction, tracking and also document scanning. This position
requires regular professional written and verbal communication with
our clients, other departments and vendors. Coordination of records
scanning and retrieval projects with other departments and external
vendors is also required for this position. Good working skills in
Microsoft Word, Excel, Outlook, Adobe PDF, eDocs DM and LegalKey
are essential for this position. -- Job Responsibilities: ---
Following all established internal Records procedures
--- Creation of new files and revision of existing files
--- Data entry into the records management database
--- Adhering to document retention policies
--- Labeling, moving and shelving files
--- Follow-up on checked-out files as needed
--- Process and file incoming records under their respective client
matters
--- Participate in diverse ongoing Records projects regularly
--- Coordinate and track scanning projects between Records and
other departments
--- Daily scanning of documents using computer desktop scanners and
Adobe PDF
--- PDF quality control, profiling and saving to the Document
Management System
--- Using a handheld barcode scanner to track the location and
movement of internal files
--- Track and retrieve files from internal or external locations as
needed for client requests
--- Processing inactive and closed files in preparation for
transfer to off-site storage
--- Work with offsite storage vendors on retrieval/storage of files
via web interface or phone
--- Routing and tracking of locked shred bins managed by Records
for the firm's NY office
--- Maintaining daily productivity tracking logs of all department
activities and projects
--- Research of client and matter information in various firm
databases as needed
--- Working on any other reasonable request for Records related
assistance
--- Maintaining the highest levels of confidentiality of all firm
records and files -- Job Requirements: --- High school diploma or
equivalent, college degree preferred
--- Prior legal records experience required
--- Excellent attention to detail and strong consistent task
focus
--- Professional, effective written and oral communication
skills
--- Excellent interpersonal and teamwork skills
--- Effectively complete tasks without constant supervision
--- Ability to multi-task and meet multiple deadlines
--- Intermediate Windows 10 based computer skills required
--- Good working skills in Microsoft Word, Excel and Outlook
required
--- LegalKey and eDocs DM experience required
--- Document scanning and Adobe PDF toolset experience
preferred
--- Ability to handle sensitive and/or confidential materials
required
--- Capacity and willingness to climb short ladders/step stools
--- Must be able to lift up to 50 lbs. and push carts full of files
on a regular basis
--- Able to load, push, and unload carts of boxes or files as
needed
--- Capable of understanding client inquiries and providing
effective responses -- Your safety and well-being: As we all
continue to deal with the effects of COVID-19, your health and
well-being remain our top priority. In preparation for returning to
our workplaces, the following guidance has been developed with
reference to government, designated authority, as well as feedback
received from employees. This guidance is further supported by our
Wellness site content and external resources to help you manage
through these unprecedented times. -- Face masks:
To supplement social distancing and where stipulated, everyone is
required to wear a face mask at all times upon entering and when
working within the building. -- Social distancing:
Workstations and office areas are continually evaluated to ensure
the 2m/6ft social distancing rule can be applied and adhered to by
all employees. -- It is the policy of Williams Lea to ensure equal
employment opportunity without discrimination or harassment on the
basis of race, color, creed, religion, national origin, alienage or
citizenship status, age, sex, sexual orientation, gender identity
of expression, marital or domestic/civil partnership status,
disability, veteran status, genetic information, or any other basis
protected by law.
Williams Lea is a drug-free workplace and performs pre-employment
substance abuse testing.
By submitting your interest in this job, you agree to receive text
notifications with additional steps to complete your job
application. You will receive up to 6 messages from the number
"63879". Message & data rates may apply. Please refer to our
privacy policy for more information.
By submitting your interest in this job, you agree to receive text
notifications with additional steps to complete your job
application. You will receive up to 6 messages from the number
"63879". Message & data rates may apply. Please refer to our
privacy policy for more information. PandoLogic.Category:
Administrative, Keywords: Document Control Clerk
Keywords: Williams Lea, West Covina , Legal Records Associate, Legal , West Covina, California
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